AVE MARIA STEWARDSHIP COMMUNITY DISTRICT

COLLIER COUNTY Regular Board Meeting October 4, 2022
9:00 A.M.

Special District Services, Inc.
The Oaks Center 2501A Burns Road
Palm Beach Gardens, FL 33410

www.avemariastewardshipcd.org 561.630.4922 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA
AVE MARIA STEWARDSHIP COMMUNITY DISTRICT REGULAR BOARD MEETING
October 4, 2022
9:00 a.m.
Ave Maria Master Association (office/fitness center) 5080 Annunciation Circle, Unit 101
Ave Maria, Florida 34142
TO JOIN VIA ZOOM: https://us02web.zoom.us/j/84351784590 MEETING ID: 843 5178 4590 DIAL IN AT: 1-929-436-2866

Call to Order
Pledge of Allegiance
Invocation
Proof of Publication…	Page 1
Establish Quorum
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
September 13, 2022 Regular Board Meeting & Public Hearing Minutes…	Page 2
Old Business
New Business
Consider Resolution No. 2022-25 – Adopting Construction Protocols…	Page 11
Audience Comments
Consider Resolution No. 2022-26 – Setting the Landowners’ Meeting	Page 13
Audience Comments
Administrative Matters
Legal Report
Engineer Report
Manager’s Report
AMSCD Projects Update…	Page 19
Financials…	Page 21
Board Members Comments
Adjourn

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Page 1

AVE MARIA STEWARDSHIP COMMUNITY DISTRICT REGULAR BOARD MEETING
Ave Maria Master Association 5080 Annunciation Circle, Unit 101 Ave Maria, Florida 34142
or
TO JOIN VIA ZOOM: https://us02web.zoom.us/j/83198051068 MEETING ID: 831 9805 1068 DIAL IN AT: 1 929 436 2866
September 13, 2022

CALL TO ORDER

The September 13, 2022, Regular Board Meeting of the Ave Maria Stewardship Community District (the “District”) was called to order at 9:00 a.m. in the Ave Maria Master Association located at 5080 Annunciation Circle, Unit 101, Ave Maria, Florida 34142. The meeting was also available via the Zoom information indicated above.

PLEDGE OF ALLEGIANCE

INVOCATION

Mr. Klucik led the meeting in prayer.

PROOF OF PUBLICATION

Proof of publication was presented indicating that notice of the Regular Board Meeting had been published in the Naples Daily News on August 19 and August 26, 2022, as legally required.

ESTABLISH A QUORUM

A quorum was established with the following:

Board of Supervisors
Chairman	Thomas Peek	Present	
Vice Chair	Jay Roth	Present	
Supervisor	Jeff Sonalia	Present	
Supervisor	Tom DiFlorio	Present	
Supervisor	Robb Klucik	Present	

District Staff in attendance were:

District Manager	Andrew Karmeris	Special District Services, Inc.	
District Manager	Todd Wodraska	Special District Services, Inc.	
General Counsel	Alyssa Willson (via Zoom)	Kutak Rock, LLP	

Page 1 of 7

District Engineer	Ted Tryka	Agnoli Barber & Brundage, Inc.	
Owner Representative	David Genson	Barron Collier Companies	
Owner Representative	John Cheffy	Barron Collier Companies	

Also present were the following:

Kim Twiss, Donnie Diaz, Roger Echols, and the following Ave Maria residents: David and Rae Arsenault, Vicki Wojciechowski, Jeff Plys, Joe and Bridget Cortina, Tom Schlessinger, Jacques Esuenari, Linda Jansen, Michael Horne, Bill Gradies, Bea and David Sanford, Claudette Leonard, John and Katalin Komar, Steve Kovach, Octavio Guas, John Turner, Diana Romero, Lazara Hernandez, Rich Curley, Ralph Brown and Jason Vogel.

There were also others present via Zoom.

ADDITIONS OR DELETIONS TO THE AGENDA

Lee Van Gelder from the Collier Sheriff’s Department was in attendance and his presentation was moved to the comments from the public section.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

Lee Van Gelder of Collier Sheriff’s Department addressed the issues with golf cart driving age. He informed the Board that Florida statutes state a driver must be at least 14 years old to operate a golf cart. However, Ave Maria’s ordinance specifically says a learner’s permit is required to operate a golf care. Therefore, golf cart drivers in Ave Maria must have a learner’s permit or driver's license.

David Samford had a question about the effect of the Mosquito Control District expansion on this year’s district budget. Mr. Karmeris stated that it would not be applicable until the fiscal year 2024 budget season.
Steve Kovac had a question about Ave Maria getting a post office or additional zip code. John Cheffy informed Mr. Kovac and the Board that the response from the postal service was no. There are not enough residents in Ave Maria yet to reach the threshold for an additional zip code.

There were multiple questions about parking around the town center from residents. Mr. Klucik informed the public and the Board that he spoke with the university president regarding parking. He stated that additional parking lots and areas are being planned by the university, for example, the area around the outdoor basketball court. He also added that the parking around the town center is public and functioning as designed.

Mr. Genson added that a permit for lights and a sign at Oil Well road was submitted and approval is expected later this fall.

APPROVAL OF MINUTES

July 12, 2022, Regular Board Meeting

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The minutes of the July 12, 2022, Regular Board Meeting were presented for consideration.

A motion was made by Mr. DiFlorio, seconded by Mr. Roth and passed unanimously approving the minutes of the July 12, 2022, Regular Board Meeting.

PUBLIC HEARING – FISCAL YEAR 2022/2023 FINAL BUDGET

Chairman Peek opened the Public Hearing at 9:25 a.m.

Proof of Publication

Proof of publication was presented indicating that notice of the Public Hearing had been published in the Naples Daily News on August 19, 2022, and August 26, 2022, as legally required.

Receive Public Comment on Fiscal Year 2022/2023 Final Budget

Beatrice Sanford asked if the Mosquito Control line item would be removed in this budget or next year’s? Mr. Karmeris stated that it would be removed in Fiscal Year 2024’s budget.

Rich Curling asked what effect additional homes being built had on the budget and whether they would be paying their share? Mr. Klucik explained how the assessments were determined and explained the methodology report that allocates those assessments on the land within the District. Multiple residents asked for copies of the methodology report be sent to them.

Consider Resolution No. 2022-19 – Adopting a Fiscal Year 2022/2023 Final Budget

Resolution No. 2022-19 was presented, entitled:

RESOLUTION 2022-19

THE ANNUAL APPROPRIATION RESOLUTION OF THE AVE MARIA STEWARDSHIP COMMUNITY DISTRICT (“DISTRICT”) RELATING TO THE ANNUAL APPROPRIATIONS AND ADOPTING THE BUDGETS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2022, AND ENDING SEPTEMBER 30, 2023; AUTHORIZING BUDGET AMENDMENTS; AND PROVIDING AN EFFECTIVE DATE SUBJECT TO UPDATE TO ACTUAL.

Mr. Klucik stated that he appreciated the increase in budget line items, as it appears to be closer to what the District actual spends annually. He then explained the budget process to the residents in attendance.

A motion was made by Mr. Roth, seconded by Mr. DiFlorio adopting Resolution No. 2022-19, as presented. Upon being put to a vote, the motion carried 5 to 0.

A motion was made by Mr. DiFlorio, seconded by Mr. Roth to close the Public Hearing at 10:05 a.m. Upon being put to a vote, the motion carried 5 to 0.

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Consider Resolution No. 2022-20 – Adopting an Annual Assessment Resolution for Fiscal Year 2022/2023

Resolution No. 2022-20 was presented, entitled:

RESOLUTION 2022-20

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE AVE MARIA STEWARDSHIP COMMUNITY DISTRICT MAKING A DETERMINATION OF BENEFIT AND IMPOSING SPECIAL ASSESSMENTS FOR FISCAL YEAR 2022/2023; PROVIDING FOR THE COLLECTION AND ENFORCEMENT OF SPECIAL ASSESSMENTS, INCLUDING BUT NOT LIMITED TO PENALTIES AND INTEREST THEREON; CERTIFYING AN ASSESSMENT ROLL; PROVIDING FOR AMENDMENTS TO THE ASSESSMENT ROLL; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.

Ms. Willson presented the resolution and explained that it adopts the assessment amounts indicated in the just-approved final budget.

A motion was made by Mr. Roth, seconded by Mr. DiFlorio and passed unanimously adopting Resolution No. 2022-20, as presented.

Consider Resolution No. 2022-21 – Adopting a Fiscal Year 2022/2023 Master Irrigation Utility System Budget

Resolution No. 2022-21 was presented, entitled:

RESOLUTION NO. 2022-21

A RESOLUTION OF THE AVE MARIA STEWARDSHIP COMMUNITY DISTRICT ADOPTING A FINAL FISCAL YEAR 2022/2023 BUDGET FOR THE MASTER IRRIGATION UTILITY SYSTEM

A representative from Ave Maria Utilities was present via zoom to answer any questions about the irrigation budget.

Mr. Genson added that proposed increase to irrigation rates would be presented at either the October or November meeting to level out rates between commercial and residential.

Ms. Sanford asked about irrigation on medians, roads, etc. Mr. Genson stated that the utility only provides the water, it does not police the use of it. That responsibility falls on the individual HOAs and residents.

Roger Echols from Davey Tree added that parts have been ordered that will assist in monitoring and controlling the irrigation system.

A motion was made by Mr. Roth, seconded by Mr. DiFlorio and passed unanimously adopting Resolution No. 2022-21, as presented.
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OLD BUSINESS

There was no old business to present.

NEW BUSINESS

Consider Approval of Fiscal Year 2023 Developer Contribution & Deficit Funding Agreement

Mr. Roth asked if this was similar or the same as the agreements approved in previous years. Ms. Willson confirmed that is the same and also includes the Utility Budget per Mr. Klucik’s request.

A motion was made by Mr. DiFlorio, seconded by Mr. Roth and passed unanimously approving the Fiscal Year 2023 Developer Contribution & Deficit Funding Agreement as presented.

Consider Approval of Amended and Restated Davey Tree Landscape Maintenance Agreement

Mr. Willson presented. A discussion ensued regarding the scope of services exhibit matching the body of the agreement. The Board asked that Commerce Park and Anthem Parkway be added to the scope of services exhibit.

A motion was made by Mr. Roth, seconded by Mr. DiFlorio and passed unanimously approving the Amended and Restated Davey Tree Landscape Maintenance Agreement in substantial form.

Consider Resolution No. 2022-22 – Awarding Ave Maria Boulevard Phase 2 Landscape Enhancement Project

Ms. Willson presented.
RESOLUTION NO. 2022-22

A RESOLUTION OF THE BOARD OF SUPERVISORS OFTHE AVE MARIA STEWARDSHIP COMMUNITY DISTRICT REGARDING THE AWARD OF A PROFESSIONAL LANDSCAPING INSTALLATION SERVICES CONTRACT; PROVIDING A SEVERABILITY	CLAUSE;	AND PROVIDING AN EFFECTIVE DATE.

Mr. Tryka stated that there is no concern with O’Donnell Landscapes being able to complete the project.

A motion was made by Mr. Roth, seconded by Mr. DiFlorio and passed unanimously adopting Resolution No. 2022-22, as presented.

Consider Resolution No. 2022-23 – Adopting a Fiscal Year 2022/2023 Meeting Schedule

Mr. Karmeris presented.
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RESOLUTION NO. 2022-23
A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE AVE MARIA STEWARDSHIP COMMUNITY DISTRICT, ESTABLISHING A REGULAR MEETING SCHEDULE FOR FISCAL YEAR 2022/2023 AND SETTING THE TIME AND LOCATION OF SAID DISTRICT MEETINGS; AND PROVIDING AN EFFECTIVE DATE.

Mr. Klucik asked that meeting schedule be adopted with the January meeting being moved to a night meeting. After board discussion, the board was in agreement that the January meeting be move to 6:00 p.m.

A motion was made by Mr. Klucik, seconded by Mr. Roth and passed unanimously approving Resolution No. 2022-23 – Adopting a Fiscal Year 2022/2023 Meeting Schedule as amended to move the January 10th, 2023 meeting to 6:00 p.m.

Consider Approval of Easement between Lennar Homes & District Irrigation Line Maintenance

Ms. Willson presented.

A motion was made by Mr. DiFlorio, seconded by Mr. Roth and passed unanimously approving Easement between Lennar Homes & District Irrigation Line Maintenance, as presented.

Consider Resolution No. 2022-24 – Authorizing Approving Declaration of Restrictive Covenant in Conversation Area

Mr. Genson presented.

A motion was made by Mr. Roth, seconded by Mr. DiFlorio and passed unanimously approving Resolution No. 2022-24 - Authorizing Approving Declaration of Restrictive Covenant in Conversation Area, as presented.

ADMINISTRATIVE MATTERS

Legal Report

Ms. Willson had nothing further to report.
Mr. Genson added the expansion of District Boundaries will go on the legislation agenda in March.

Engineer’s Report

Mr. Tryka gave an update on the flashing signs around the National. He then informed the Board of a plan to do restriping of approximately 2 miles and 18 intersections around the town center. He added that this could be added to the signage project.
Mr. Genson stated that Ave Maria Development was going to pay for the parking lots. Mr. Klucik thanked the Developer for the publix pedestrian crosswalks.

Page 6 of 7

A motion was made by Mr. DiFlorio, seconded by Mr. Roth and passed unanimously authorizing staff to prepare a bid package and gather proposals for striping project.

Manager’s Report

a AMSCD Projects Update

Mr. Genson went over the projects update and fielded questions from the Board.

b. Financials

Mr. Karmeris presented the financial report provided in the agenda package.

BOARD MEMBER COMMENTS

Chairman Peek congratulated Supervisors Klucik and DiFlorio for winning their Board Seats unopposed.

ADJOURNMENT

There being no further business to come before the Board, the Regular Board Meeting was adjourned at 11:10 a.m. by Chairman Peek. There were no objections.

Secretary/Assistant Secretary	Chair/Vice-Chairman

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AVE MARIA STEWARDSHIP COMMUNITY DISTRICT
SEPTEMBER 2022-DRAFT

Project Name	Start
Date	End
Date	Est. Cost	%
Complete	Responsible
Party	Comments	
Landscaping S.
AMB- Phase II	10/2022	TBD	TBD	0%	District	In upcoming fiscal year
budget.	
Pilot Program-
Landscaping	11/2020	09/2022	TBD		AMD	Zeroscape design being
explored	
Anthem Parkway
Phase 4	12/2020	09/2022	$2.6M		AMD	Project underway but
waiting for electric.	
Anthem Parkway
Phase 5		12/2022				Design and Permitting
underway	
Trees Replacement around Milano,
Avilla and AMB	10/2022	TBD				See monthly landscape report.	
Signage throughout community		Letter sent out			AMD	Builders agree there are too many signs and will implement a plan to reduce
signage prior to the season.	
Parking on District
Roads	TBD	TBD				Developer Staff to contact
trucking companies.	
Town Core Striping							
External Projects							
Public School K-5	2023	08/2025			School District	School District took over
project	
Hospital	TBD	TBD	TBD			AMD has done everything on
their end. It is in the hands of	

AVE MARIA STEWARDSHIP COMMUNITY DISTRICT

						the potential Hospital
Providers	
Ave Maria National Entrance – Speed and Golf Cart
Signage	NA	NA	NA			No action recommended at this time. AMD will continue to monitor and further
evaluate in master planning.	

RESOLUTION 2022-25

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE AVE MARIA STEWARDSHIP COMMUNITY DISTRICT ADOPTING CONSTRUCTION PROTOCOLS; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Ave Maria Stewardship Community District (the “District”) is a local unit of special-purpose government created and existing pursuant to Chapter 2004-461, Laws of Florida, (the “Act”); and

WHEREAS, the Act authorizes the District to construct, install, acquire, operate and/or maintain systems and facilities for certain basic public infrastructure; and

WHEREAS, the District prequalified contractors for future District infrastructure construction and maintenance projects, including construction of roadways, stormwater management facilities, irrigation facilities, earthwork, landscape, hardscape, street lighting, and other public improvements and maintenance services including exotic vegetation removal and lake and littoral maintenance; and

WHEREAS, such prequalification is valid for a period of three (3) years until May 4, 2024, after which time the Board of Supervisors, at its own discretion, could extend the prequalification period for up to an additional two (2) years or begin the prequalification process again; and

WHEREAS, the District adopted Resolution 2022-16 adopting construction contracting protocols (the “Construction Contracting Protocols”); and

WHEREAS, the District desires to amend the construction protocols to include a process for reviewing and executing change orders as delayed review until a future board meeting may cause undue delay and increased cost to the District; and

WHEREAS, the District now desires to adopt amended Construction Contracting Protocols in accordance with Section 1 below.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE AVE MARIA STEWARDSHIP COMMUNITY DISTRICT:

SECTION 1. The District shall adhere to the following amended Construction Contracting Protocols:

District Engineer and Construction Manager shall compile a scope of work to solicit bids from prequalified contractors.	For construction projects in excess of
$200,000.00 such scope of work shall require bids to include the cost of a payment and performance bond.
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District Engineer and Construction Manager shall review the bids and provide an analysis and recommendation to the Board of Supervisors.
Board of Supervisors shall review the analysis and recommendation which shall be accepted or rejected in accordance with the District’s Rules of Procedures or as authorized by law.
In the event of selection of the contractor, Board shall authorize District staff to prepare the requisite agreement and District chairman or vice chairman to execute the agreement. District may require contractor to provide payment and performance bond or in its sole discretion may accept an alternate form of security as allowed pursuant to law.
During the course of construction, the District Manager is authorized to execute change orders after review and approval by the District Engineer if such change order is (1) less than or equal to $200,000.00; (2) included within the original scope of work; and (3) funding, whether through applicable bond series construction account proceeds, developer authorized contribution, or through District budgeted- funds, is available. Change orders executed by the District Manager shall be included on the next Board meeting agenda for ratification. Change orders (1) in excess of $200,000.00; (2) for additional items to be added to the scope of work; or
(3) for which funding is not currently available shall be brought to the Board for consideration.
In the event District requires contracting for work for which there are no prequalified contractors, District shall procure such work in accordance with the District’s Rules of Procedures.

SECTION 2. If any provision of this Resolution is held to be illegal or invalid, the other provisions shall remain in full force and effect.

SECTION 3. This Resolution shall become effective upon its passage and shall remain in effect unless rescinded or repealed.

PASSED AND ADOPTED this 4th day of October, 2022.

ATTEST:	AVE MARIA STEWARDSHIP COMMUNITY DISTRICT

Secretary	Chairman

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RESOLUTION 2022‐26

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE AVE MARIA STEWARDSHIP COMMUNITY DISTRICT DESIGNATING A DATE, TIME AND LOCATION FOR A LANDOWNERS’ MEETING AND ELECTION; PROVIDING FOR PUBLICATION; ESTABLISHING FORMS FOR THE LANDOWNER ELECTION; AND PROVIDING FOR SEVERABILITY AND AN EFFECTIVE DATE.

WHEREAS, Ave Maria Stewardship Community District (“District”) is a local unit of special‐ purpose government created and existing pursuant to Chapter 2004‐461, Laws of Florida, being situated entirely within Collier County, Florida; and

WHEREAS, the District’s Board of Supervisors (“Board”) is statutorily authorized to exercise the powers granted to the District; and

WHEREAS, the District is statutorily required to hold a meeting of the landowners of the District for the purpose of electing Board Supervisors for the District on a date in November established by the Board, which shall be noticed pursuant to Chapter 2004‐461(4), Laws of Florida.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF AVE MARIA STEWARDSHIP COMMUNITY DISTRICT:

EXISTING BOARD SUPERVISORS; SEATS SUBJECT TO ELECTIONS. The Board is currently
made up of the following individuals:

Seat Number	Supervisor	Term Expiration Date	
1	Thomas Peek	2024	
2	Jeff Sonalia	2024	
3	Robb Klucik	2022	
4	Jay Roth	2022	
5	Thomas DiFlorio	2022	

This year, Seat 4, currently held by Jay Roth, is subject to a landowner election. The term of office for the successful landowner candidate shall commence upon election, and shall be for a four‐year period. Seat 3, currently held by Robb Klucik, and Seat 5, currently held by Thomas Diflorio, are subject to a General Election process to be conducted by the Collier County Supervisor of Elections, which General Election process was addressed by a separate resolution.

LANDOWNER’S ELECTION. In accordance with Chapter 2004‐461(4), Laws of Florida, the meeting of the landowners to elect Board Supervisor(s) of the District shall be held on November 1, 2022, at 6:00 p.m., and located at Ave Maria Master Association (Office/Fitness Center), 5080 Annunciation Circle, Unit 101, Ave Maria, Florida 34142.

PUBLICATION. The District’s Secretary is hereby directed to publish notice of the landowners’ meeting and election in accordance with the requirements of Chapter 2004‐461(4), Laws of Florida.

FORMS. A sample notice of landowners’ meeting and election, proxy, ballot form and instructions were presented at such meeting and are attached hereto as Exhibit A. Such documents are

available for review and copying during normal business hours at the District’s Local Records Office, located at 	, or at the office of the District Manager, Special District Services, Inc., located at 2501A Burns Road, Palm Beach Gardens, Florida 33410.

SEVERABILITY. The invalidity or unenforceability of any one or more provisions of this Resolution shall not affect the validity or enforceability of the remaining portions of this Resolution, or any part thereof.

EFFECTIVE DATE. This Resolution shall become effective upon its passage.

PASSED AND ADOPTED THIS 4th DAY OF October 2022.

AVE MARIA STEWARDSHIP COMMUNITY DISTRICT

ATTEST:	CHAIRPERSON / VICE CHAIRPERSON

SECRETARY / ASSISTANT SECRETARY

EXHIBIT A

NOTICE OF LANDOWNERS’ MEETING AND ELECTION AND MEETING OF THE BOARD OF SUPERVISORS OF THE AVE MARIA STEWARDSHIP COMMUNITY DISTRICT

Notice is hereby given to the public and all landowners within Ave Maria Stewardship Community District (“District”) the location of which is located in Collier County, Florida, advising that a meeting of landowners will be held for the purpose of electing one (1) person to the District’s Board of Supervisors (“Board”, and individually, “Supervisor”). Immediately following the landowners’ meeting there will be convened a meeting of the Board for the purpose of considering certain matters of the Board to include election of certain District officers, and other such business which may properly come before the Board.

DATE:	November 1, 2022
TIME:	6:00 PM
PLACE:	Ave Maria Master Association (Office/Fitness Center) 5080 Annunciation Circle, Unit 101
Ave Maria, Florida 34142

Each landowner may vote in person or by written proxy. Proxy forms may be obtained upon request at the office of the District Manager, 2501A Burns Road, Palm Beach Gardens, Florida 33410, Ph: (561) 630‐4922 (“District Manager’s Office”). At said meeting each landowner or his or her proxy shall be entitled to nominate persons for the position of Supervisor and cast one vote per acre of land, or fractional portion thereof, owned by him or her and located within the District for each person to be elected to the position of Supervisor. A fraction of an acre shall be treated as one acre, entitling the landowner to one vote with respect thereto. Platted lots shall be counted individually and rounded up to the nearest whole acre. The acreage of platted lots shall not be aggregated for determining the number of voting units held by a landowner or a landowner’s proxy. At the landowners’ meeting the landowners shall select a person to serve as the meeting chair and who shall conduct the meeting.

The landowners’ meeting and the Board meeting are open to the public and will be conducted in accordance with the provisions of Florida law. One or both of the meetings may be continued to a date, time, and place to be specified on the record at such meeting. A copy of the agenda for these meetings may be obtained from the District Manager’s Office. There may be an occasion where one or more supervisors will participate by telephone.

Any person requiring special accommodations to participate in these meetings is asked to contact the District Manager’s Office, at least 48 hours before the hearing. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7‐1‐1, or 1‐800‐955‐8771 (TTY) / 1‐800‐955‐8770 (Voice), for aid in contacting the District Manager’s Office.

A person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised that such person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which the appeal is to be based.

Andrew Karmeris District Manager
Run Date(s): 	 & 	

PUBLISH: ONCE A WEEK FOR 2 CONSECUTIVE WEEKS, THE LAST DAY OF PUBLICATION TO BE NOT FEWER THAN 14 DAYS OR MORE THAN 28 DAYS BEFORE THE DATE OF ELECTION, IN A NEWSPAPER WHICH IS IN GENERAL CIRCULATION IN THE AREA OF THE DISTRICT

INSTRUCTIONS RELATING TO LANDOWNERS’ MEETING OF AVE MARIA STEWARDSHIP COMMUNITY DISTRICT
FOR THE ELECTION OF SUPERVISORS

DATE OF LANDOWNERS’ MEETING: November 1, 2022

TIME: 6:00 P.M.

LOCATION:	Ave Maria Master Association (Office/Fitness Center) 5080 Annunciation Circle, Unit 101
Ave Maria, Florida 34142

Pursuant to Chapter 2004‐461, Laws of Florida, after the Ave Maria Stewardship Community District (“District”) has been established and the landowners have held their initial election, there shall be a subsequent landowners’ meeting for the purpose of electing members of the Board of Supervisors (“Board”) every two years until the District qualifies to have its board members elected by the qualified electors of the District. The following instructions on how all landowners may participate in the election are intended to comply with Chapter 2004‐461(4), Laws of Florida

A landowner may vote in person at the landowners’ meeting, or the landowner may nominate a proxy holder to vote at the meeting in place of the landowner. Whether in person or by proxy, each landowner shall be entitled to cast one vote per acre of land owned by him or her and located within the District, for each position on the Board that is open for election for the upcoming term. A fraction of an acre shall be treated as one (1) acre, entitling the landowner to one vote with respect thereto. For purposes of determining voting interests, platted lots shall be counted individually and rounded up to the nearest whole acre. Moreover, please note that a particular parcel of real property is entitled to only one vote for each eligible acre of land or fraction thereof; therefore, two or more people who own real property in common, that is one acre or less, are together entitled to only one vote for that real property.

At the landowners’ meeting, the first step is to elect a chair for the meeting, who may be any person present at the meeting. The landowners shall also elect a secretary for the meeting who may be any person present at the meeting. The secretary shall be responsible for the minutes of the meeting. The chair shall conduct the nominations and the voting. If the chair is a landowner or proxy holder of a landowner, he or she may nominate candidates and make and second motions. Candidates must be nominated and then shall be elected by a vote of the landowners. Nominees may be elected only to a position on the Board that is open for election for the upcoming term.

This year, one (1) seat on the Board will be up for election in a landowner seat for a four‐year period. The term of office for the successful landowner candidate shall commence upon election.

A proxy is available upon request. To be valid, each proxy must be signed by one of the legal owners of the property for which the vote is cast and must contain the typed or printed name of the individual who signed the proxy; the street address, legal description of the property or tax parcel identification number; and the number of authorized votes. If the proxy authorizes more than one vote, each property must be listed and the number of acres of each property must be included. The signature on a proxy does not need to be notarized.

LANDOWNER PROXY

AVE MARIA STEWARDSHIP COMMUNITY DISTRICT
COLLIER COUNTY, FLORIDA LANDOWNERS’ MEETING – NOVEMBER 1, 2022

KNOW ALL MEN BY THESE PRESENTS, that the undersigned, the fee simple owner of the lands described herein, hereby constitutes and appoints 	 (“Proxy Holder”) for and on behalf of the undersigned, to vote as proxy at the meeting of the landowners of the Ave Maria Stewardship Community District to be held at Ave Maria Master Association (Office/Fitness Center), 5080 Annunciation Circle, Unit 101, Ave Maria, Florida 34142 on November 1, 2022 at 6:00 p.m., and at any adjournments thereof, according to the number of acres of unplatted land and/or platted lots owned by the undersigned landowner that the undersigned would be entitled to vote if then personally present, upon any question, proposition, or resolution or any other matter or thing that may be considered at said meeting including, but not limited to, the election of members of the Board of Supervisors. Said Proxy Holder may vote in accordance with his or her discretion on all matters not known or determined at the time of solicitation of this proxy, which may legally be considered at said meeting.

Any proxy heretofore given by the undersigned for said meeting is hereby revoked. This proxy is to continue in full force and effect from the date hereof until the conclusion of the landowners’ meeting and any adjournment or adjournments thereof, but may be revoked at any time by written notice of such revocation presented at the landowners’ meeting prior to the Proxy Holder’s exercising the voting rights conferred herein.

Printed Name of Legal Owner		
Signature of Legal Owner

Parcel Description		Date

Acreage	

Authorized Votes	

[Insert above the street address of each parcel, the legal description of each parcel, or the tax identification number of each parcel. If more space is needed, identification of parcels owned may be incorporated by reference to an attachment hereto.]

Total Number of Authorized Votes:

NOTES: Pursuant to Chapter 2004‐461(4), Laws of Florida, a fraction of an acre is treated as one (1) acre entitling the landowner to one vote with respect thereto. For purposes of determining voting interests, platted lots shall be counted individually and rounded up to the nearest whole acre. Moreover, two (2) or more persons who own real property in common that is one acre or less are together entitled to only one vote for that real property.

If the fee simple landowner is not an individual, and is instead a corporation, limited liability company, limited partnership or other entity, evidence that the individual signing on behalf of the entity has the authority to do so should be attached hereto (e.g., bylaws, corporate resolution, etc.).

OFFICIAL BALLOT

AVE MARIA STEWARDSHIP COMMUNITY DISTRICT COLLIER COUNTY, FLORIDA
LANDOWNERS’ MEETING ‐ NOVEMBER 1, 2022

For Election (2 Supervisors): The two (2) candidates receiving the highest number of votes will each receive a four (4) year term, with the term of office for the successful candidates commencing upon election.

The undersigned certifies that he/she/it is the fee simple owner of land, or the proxy holder for the fee simple owner of land, located within the Ave Maria Stewardship Community District and described as follows:

Description	Acreage

[Insert above the street address of each parcel, the legal description of each parcel, or the tax identification number of each parcel.] [If more space is needed, identification of parcels owned may be incorporated by reference to an attachment hereto.]

or

Attach Proxy.

I,		,	as	Landowner,	or	as	the	proxy	holder	of
	 (Landowner) pursuant to the Landowner’s Proxy attached hereto, do cast my votes as follows:

SEAT #	NAME OF CANDIDATE	NUMBER OF VOTES	

4			

Date: 		Signed: 	
Printed Name: 	

AVE MARIA STEWARDSHIP COMMUNITY DISTRICT
OCTOBER 2022-DRAFT

Project Name	Start
Date	End
Date	Est. Cost	%
Complete	Responsible
Party	Comments	
Landscaping S.
AMB- Phase II	10/2022	TBD	TBD	0%	District	In upcoming fiscal year
budget.	
Pilot Program-
Landscaping	11/2020	10/2022	TBD	TBD	AMD	Delay in getting
transformers.	
Anthem Parkway
Phase 4	12/2020	10/2022	$2.6M	TBD	AMD	Project underway but
waiting for electric.	
Anthem Parkway Phase 5	N/A	Public School
Start	TBD	TBD	AMD	Design and Permitting underway	
Trees Replacement around Milano,
Avilla and AMB	10/2022	TBD	TBD	TBD	District	See monthly landscape report.	
Signage throughout community	N/A	Letter sent out	N/A	N/A	AMD	Builders have 30 days to remove signage. Only 2 signs on Pope John Paul and Only 2 signs on Ave Maria Blvd
allowed.	
Parking on District Roads	TBD	TBD	N/A	N/A	AMD/District	Barron Collier CEO meeting with university to find
solution.	
Town Core Striping	TBD	TBD	TBD	0%	District	Staff authorized to prepare bid package and request
proposals.	
Asset Management	TBD	TBD	TBD	TBD	AMD/District		

AVE MARIA STEWARDSHIP COMMUNITY DISTRICT

Reserve Funds (Irrigation and
O&M)	TBD	TBD	TBD	TBD	District		
External Projects							
Public School K-5	2023	08/2024			School District	School District took over
project	
Hospital	TBD	TBD	TBD			AMD has done everything on their end. It is in the hands of the potential Hospital
Providers	
Ave Maria National Entrance – Speed and Golf Cart
Signage	NA	NA	NA			No action recommended at this time. AMD will continue to monitor and further
evaluate in master planning.	

Ave Maria Stewardship Community District
Budget vs. Actual
October 2021 through September 2022

	Oct '21 - Sep 22		21/22 Budget		$ Over Budget		% of Budget	
Expenditures								
01-1130 · 3ayroll Tax Expense	734 40		612 00		122 40		120 0%	
01-1131 · Supervisor Fees	9,600 00		8,000 00		1,600 00		120 0%	
01-1310 · Engineering	71,499 00		 ,000 00		16,499 00		130 0%	
01-1311 · Management Fees	70,21 96		70,216 00		 0 04		100 0%	
01-1312 · Secretarial Fees	4, 00 00		4, 00 00		0 00		100 0%	
01-1313 · :ebsite Management	2,499 96		2, 00 00		 0 04		100 0%	
01-131  · /egal Fees	 0, 44 06		70,000 00		 19,4  94		72 21%	
01-1320 · Audit Fees	18,100 00		13,000 00		 ,100 00		139 23%	
01-1330 · Arbitrage 5ebate Fee	3,900 00		3,2 0 00		6 0 00		120 0%	
01-1 1 · Travel  /odging	4,743 16		4,000 00		743 16		118 8%	
01-1 0 · ,nsurance	3 ,707 00		11,870 00		23,837 00		300 82%	
01-1 80 · /egal Advertisements	7, 60 70		 ,000 00		2, 60 70		1 1 21%	
01-1 12 · Miscellaneous	7,603 98		4,000 00		3,603 98		190 1%	
01-1 13 · 3ostage and Delivery	1,2 7 0		1,7 0 00		 492 0		71 86%	
01-1 1 · Office Supplies	3,742 20		3, 00 00		242 20		106 92%	
01-1 0 · Dues /icense  Subscriptions	17 00		 00 00		 32 00		3 0%	
01-1 1 · Misc Filing 1otices etc.	0 00		 00 00		 00 00		0 0%	
01-1733 · Trustee Fees	33,612 38		27,000 00		6,612 38		124 49%	
01-173 · Continuing Disclosure Fee	10, 00 00		9,000 00		1, 00 00		116 67%	
01-173 · Assessment 5oll	1 ,000 00		1 ,000 00		0 00		100 0%	
01-1801 · /andscaping - Miscellaneous	6,930 00		30,000 00		 23,070 00		23 1%	
01-1808 · ,rrigation 5epair	177,073 70		9 ,000 00		82,073 70		186 39%	
01-1813 · Storm Cleanup - Electric	0 00		2 ,000 00		 2 ,000 00		0 0%	
01-181 · Storm Cleanup	0 00		2 ,000 00		 2 ,000 00		0 0%	
01-181 · Miscellaneous Maintenance	14,612 30		10,000 00		4,612 30		146 12%	
01-181 · Electric-Streetlights /andscape	99,083 4 		8 ,000 00		14,083 4 		116 7%	
01-1817 · Maintenance Street Sweeping	0 00		1,000 00		 1,000 00		0 0%	
01-1818 · Striping  Traffic MarNings	2 ,8 7 0		1 ,000 00		10,8 7 0		172 38%	
01-181 · Street /ight Maintenance	169,280 61		80,000 00		89,280 61		211 6%	
01-1820 · Maint SidewalN/Curb 5epairs	111,266 97		70,000 00		41,266 97		1 8 9 %	
01-1830 · Maintenance Contracts	670,682 92		630,000 00		40,682 92		106 46%	
01-1831 · Tree Trimming	0 00		 0,000 00		 0,000 00		0 0%	
01-1832 · Storm Cleanup - /andscaping	0 00		2 ,000 00		 2 ,000 00		0 0%	
01-1833 · 3lant 5eplacement	144, 13 86		90,000 00		 4, 13 86		160 7%	
01-183 · Mulch	119,136 60		140,000 00		 20,863 40		8 1%	
01-1838 · :ater Management  Drain	3,000 00		4,000 00		 1,000 00		7 0%	
01-183 · Entry Feature/1ear :ell :ater	4,943 26		4, 00 00		443 26		109 8 %	
01-18 0 · Maintenance Misc. 8tilities	2,846 92		0 00		2,846 92		100 0%	

Ave Maria Stewardship Community District
Budget vs. Actual
October 2021 through September 2022

	Oct '21 - Sep 22		21/22 Budget		$ Over Budget		% of Budget	
01-18 1 · Maintenance ,rrigation :ater	61,300 64		8 ,000 00		 23,699 36		72 12%	
01-18 2 · Maint Fountain/5epair	  ,28 29		2 ,000 00		30,28 29		221 14%	
01-18 3 · Maintenance 5odent Control	7, 00 00		8,000 00		 00 00		93 7 %	
01-18  · Maint ETuipment 5epair	18,282 42		6,000 00		12,282 42		304 71%	
01-18  · Maint Signage 5epair	30,3 2 00		10,000 00		20,3 2 00		303 2%	
01-18  · Maint Storm Drain Cleaning	78,7 0 7 		10,000 00		68,7 0 7 		787 1%	
01-18 7 · Mnt Drainage//Ne Mnt//ittorals	48,930 04		7 ,000 00		 26,069 96		6 24%	
01-18 8 · Maintenance Aerators	0 00		2,000 00		 2,000 00		0 0%	
01-18 0 · Maint-3reserve Maintenance	49,029 00		60,000 00		 10,971 00		81 72%	
01-18 3 · Maintenance Small Tools	9,842 6 		2, 00 00		7,342 6 		393 71%	
01-18  · Maint Miscellaneous 5epairs	2,22 2 		0 00		2,22 2 		100 0%	
01-18  · Maint 9ehicle /ease/Fuel/5epair	2, 64 79		20,000 00		 17,43 21		12 82%	
01-18  · Maint MosTuito Control	368,4 2 68		400,000 00		 31, 47 32		92 11%	
01-18 8 · Maint Temp EMS/Fire Facility	119,6 4 44		40,000 00		79,6 4 44		299 14%	
01-18  · Maint-Administrative Supplies	1,161 78		0 00		1,161 78		100 0%	
01-18 2 · Maintenance Technicians	106,229 90		110,000 00		 3,770 10		96 7%	
01-18 3 · Maint Base Management Fee	20,8 7 2 		20,000 00		8 7 2 		104 29%	
01-18  · Maintenance Admin 3ayroll	 6,838 84		 ,000 00		1,838 84		103 34%	
01-18 0 · Maint-5eserve Fund	0 00		27, 00 00		 27, 00 00		0 0%	
01-18 1 · Maint Contingency	9,600 00		1 ,000 00		 ,400 00		64 0%	
Total Expense	2  7 81.11		2,6 9,698 00		287,883 11		110 82%